The document
One statement, in the merchant's branding.
This is the sample Cedar & Pine statement for a fictional customer, rendered by exactly the template the app uses for the in-app preview, the PDF and the email summary. Every figure reconciles: opening + invoiced − paid = closing, and the open items and the days-past-due buckets both sum to the same closing balance.
Open as a full page ↗ — print it, or save it as a PDF, to see how it comes out on A4 or Letter in black and white.
accounts@cedarandpine.example
Activity · 1–31 August 2026
| Date | Type / reference | Due | Amount | Balance |
|---|---|---|---|---|
| Opening balance — carried forward | $1,240.00 | |||
| 1 Aug | Correction relating to a prior period (ref #1029) | −$38.00 | $1,202.00 | |
| 2 Aug | Invoice #1042 | 1 Sept | $612.00 | $1,814.00 |
| 5 Aug | Payment · #1031 | −$802.00 | $1,012.00 | |
| 12 Aug | Invoice #1047 | 11 Sept | $378.00 | $1,390.00 |
| 26 Aug | Payment · #1042 | −$300.00 | $1,090.00 | |
| Closing balance | $1,090.00 |
Open items · what to pay, as of 31 August 2026
| Ref | Issued | Due | Amount | Paid | Outstanding | Days overdue |
|---|---|---|---|---|---|---|
| #1029 | 20 Jun 2026 | 20 Jul 2026 | $400.00 | $0.00 | $400.00 | 42 |
| #1042 | 2 Aug 2026 | 1 Sept 2026 | $612.00 | $300.00 | $312.00 | — |
| #1047 | 12 Aug 2026 | 11 Sept 2026 | $378.00 | $0.00 | $378.00 | — |
| Total outstanding | $1,090.00 | |||||
Days past due
Section by section
What is on it, and why.
Your logo (or your name set in type), your remit-to details, the statement number, the statement date, the period covered, and the company with its reference.
Opening balance carried from the last statement, corrections to prior periods, invoiced, payments received, refunds, closing balance — and of which overdue. The identity opening + invoiced − paid = closing holds on every statement.
Every invoice, payment and refund of the period in date order with a running balance — the audit trail. A refund on an old order appears as a labelled correction line dated the first day of the period.
Every unpaid or partly paid invoice as of the statement date, however old: reference, issued, due, amount, paid, outstanding, days overdue. This is the table the bookkeeper pays from; it sums to the closing balance.
Current · 1–30 · 31–60 · 61–90 · 90+ days past each invoice's due date — never past the order date. The buckets sum to the closing balance, and the check runs before sending.
Your payment instructions, an optional note, the fixed line that this is a statement of account and not a tax invoice, and a discreet "sent with StatementClerk".
Your logo, your accent, your payment instructions.
Confirm them in onboarding and see a real statement built from your own data before anything is sent.